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EU AI Act Governance Register

EU AI Act Governance Register in Odoo: what it covers, what it doesn't and whether it fits

EU AI Act Governance Register fits if you want to keep your AI system inventory, risk classification, derived obligations, incidents and staff training records inside Odoo, and you run Odoo 17, 18 or 19. It is not a conformity assessment for CE marking, which the module does not perform, and its README leaves responsibility with the organisation deploying it. Below you'll find a worked example from start to finish and what to prepare before installing it.

FlexigoTech · Editor in charge: Víctor Gómez · Updated 4 November 2026

Key facts

Versions
Odoo 17, 18 and 19
Checked
in the module's source code, version 19.0 · against the sources linked at the end
Reading time
5 min

What it covers according to its documentation

According to the README, the module brings these pieces together in one place in Odoo:

  • AI System Inventory: a register of high-risk and general-purpose AI systems.
  • Risk Assessment Wizard: a wizard that classifies each system into risk tiers; the first one the README lists is prohibited.
  • Obligation Checklists: automatically derives compliance obligations.
  • FRIA & Impact Assessments: management of Fundamental Rights Impact Assessments.
  • Affected Person Notices: tracking of the information given to affected persons.
  • AI Literacy Records: documentation of workforce training and competency assessments.
  • Incident & Violation Logging: recording of serious incidents.
  • Transparency Register: upkeep of the transparency register.
  • Deadline Calendar: statutory dates are managed as configurable data, not hardcoded.
  • Alert Rules & Approval Workflow: in-app alerts for overdue obligations.
  • Multi-Company Support: company-scoped access control.

To get the information out, the README describes a Dashboard with a real-time overview of all systems and their tier distribution, a PDF Dossier with a per-system compliance report (identity, classification and other sections) and an XLSX Export with the full register and all its fields, which the README describes as suitable for audit evidence. If you work with several companies, managers with the oversight role see all of them.

Map list in Odoo with two records and Mapping, Framework and Description columns
The Map list, with two reference frameworks: an ISO cross-reference and the NIST AI Risk Management Framework.

What the module does not do

The README sets out three limitations worth reading before you buy:

  • No conformity assessment. The module does not perform the CE-marking assessment. If you need one, this module won't provide it.
  • Statutory dates may change. According to the README, the dates reflect the Digital Omnibus. They sit in the Deadline Calendar as configurable data: check the ones you have loaded before relying on a deadline.
  • Responsibility stays with your organisation. The README has an Organization responsibility section that leaves responsibility with the organisation deploying the module.

A worked example from start to finish

Example Illustrative case: the company and its figures are made up to explain the flow.

Comercial Llobregat is a fictional distributor running Odoo 18 that has launched a customer service chatbot. Its compliance lead wants it registered, classified and with its obligations up to date inside Odoo.

Getting set up

  1. Go to AI Act Compliance > Configuration and complete the initial configuration the README describes.
  2. A manager user configures the Deadline Calendar; the README restricts this to managers.
  3. Create the users who will work with the module and assign them to their Security Groups.
  4. Optionally, import the Onboarding Catalog.
Sequence of the AI Systems, Assessment, Catalog and Deadline lists in Odoo
The AI Systems list with a single system in Draft status, the Assessment list with five assessments of the chatbot, the Catalog list with three AI features and the Deadline list with risk tiers and their statutory date.

Registering and classifying the chatbot

  1. In the AI Systems list, click Create.
  2. Fill in name, vendor, description and intended use.
  3. Click Classify to run the risk classification wizard, which the README links to Articles 6 to 8.
  4. After classification, the system runs its calculations.
  5. Complete the obligations: assign the FRIA, the AI literacy training, the transparency declaration and the rest.
  6. Once all obligations are complete, mark the system as In Service.

The compliance lead also records the information given to affected persons, which the module lets you track notice by notice.

Notices list in Odoo with AI System, Notice and Description columns
The notices list, with five notices to affected persons for the Odoo AI Assistant - Chatbot system.

An incident with the chatbot

  1. Go to AI Act Compliance > Incidents.
  2. Click Create and fill in the incident details.
  3. The system calculates the notification deadline; the README refers it to Article 73.
  4. Once the notification has been submitted to the authority, confirm it in the module, which sets the authority_notified_date field.
Incident list in Odoo with occurrence and awareness dates, severity and description
The Incident list, with five incidents for the Odoo AI Assistant - Chatbot system and General Serious Incident severity.

For the internal review, the compliance lead produces the chatbot's PDF Dossier and the XLSX Export with the full register.

What to take from the example

  • Decide roles before installing. Only managers configure the Deadline Calendar, and every user needs their group in Security Groups.
  • Have each system's details to hand. Registration asks for the name, vendor, description and intended use of each AI system.
  • Follow the README's order. First you classify with Classify, then you complete the obligations and then you mark In Service.
  • Incidents have their own path. They are created in AI Act Compliance > Incidents and the notification confirmation is stored in authority_notified_date.
  • CE marking is separate. The register in Odoo does not replace that assessment.

If you want more detail on the menus it adds and the path each record follows, see how it works under the bonnet; and if a warning pops up while you use it, see the module's error messages and warnings.

Whether it suits you

  • If you want an inventory of AI systems with their risk classification and obligations inside Odoo, that is what the module is built for.
  • If you have several companies in the same Odoo database, access is controlled per company and managers with the oversight role see all of them.
  • If you need to hand over the register as audit evidence, the XLSX Export is the output the README describes for that.
  • If you have to document staff training or notices to affected persons, the module has records for both.
  • If what you need is the conformity assessment for CE marking, this module does not perform it.
  • If your Odoo is not 17, 18 or 19, there is no published listing for your version.

Odoo versions and price

It is published on Odoo Apps for 17.0, 18.0 and 19.0. On all three listings it costs €49 excluding VAT, as a one-off payment per Odoo version. You'll find the details on the Odoo Apps listing and on the module page.

How FlexigoTech can help

FlexigoTech implements Odoo and builds bespoke connectors and integrations. If you want to install the module, set up the security groups and load your AI systems, or connect it with other parts of your Odoo, we can do it with you.

Keep reading

How EU AI Act Governance Register works in Odoo: menus, scheduled task and recordsThe Settings › AI Governance menu, the Check Deadline Alerts task and the models EU AI Act Governance Register stores in Odoo 17, 18 and 19, question by question.EU AI Act Governance Register errors and warnings in Odoo: what they mean and what to doEvery error message in EU AI Act Governance Register for Odoo, quoted word for word: what each one means and what to do to carry on working.How GDPR Compliance Suite works in Odoo: a glossary of menus, lists and actionsThe menus, scheduled actions and lists of GDPR Compliance Suite for Odoo 17, 18, 19 and 20, explained as a glossary: what each section is called and where.
Checked in the module's source code (version 19.0) and the linked sources

Sources